We offer a number of customizations for your Calendar screen, so you can view your schedule the way you want to.
- Views
- Show agenda
- Show declined events
- Show week numbers
- Set your time zones
- See event information
- Go to date
- Search your calendar
- Pinch to zoom
- Show and hide calendars
Views
Switching/customizing views
You can change how you see your calendar events by choosing between different four views. By default, the views are set to Day, 4 days, Week, and Month.
When your calendar window is set to full width, the views will be displayed as four buttons at the top of your calendar. You can further customize these views by clicking the current view button, and selecting the desired number of days/weeks from the dropdown menu.
If your calendar view is set to a more narrow width, the name of your current view will be shown in a button on the top right side of your calendar. You can change your view by clicking the button and selecting a new view, or the desired number of days/weeks, from the menu. If you have keyboard shortcuts enabled, you can quickly open this menu by pressing the v key.
Day view
To switch to the Day view, you can select it from the view buttons/menu, or press the d key.
You can use the j and k keys to jump to the next or previous day, or use the arrows next to the Today button. If you've navigated away from the current day, you can return by clicking Today.
By default, this view is set to show one day, but you can customize the number of days by clicking the Day button/menu (see Switching/customizing views above).
4 day view
To switch to the 4 day view, you can select it from the view buttons/menu, or press the e key.
You can use the j and k keys to jump to the next or previous day, or use the arrows next to the Today button. If you've navigated away from the current day, you can return by clicking Today.
By default, this view is set to show four days, but you can customize the number of days by clicking the 4 days button/menu (see Switching/customizing views above).
Week view
To switch to the Week view, you can select it from the view buttons/menu, or press the w key.
You can use the j and k keys to jump to the next or previous week, or use the arrows next to the Today button. If you've navigated away from the current week, you can return by clicking Today.
You can also use the Alt+j and Alt+k keys to scroll through the week one day at a time, rather than jumping by entire calendar weeks.
By default, this view is set to show one week (seven days), but you can customize the number of days by clicking the Week button/menu (see Switching/customizing views above).
Month view
To switch to the Month view, you can select it from the view menu, or press the m key.
You can use the j and k keys to jump to the next or previous month, or use the arrows next to the Today button. If you've navigated away from the current month, you can return by clicking Today.
You can also use the Alt+j and Alt+k keys to scroll through the month one week at a time, rather than jumping by entire calendar months.
By default, this view is set to show one month as six weeks, but you can customize the number of weeks by clicking the Month button/menu (see Switching/customizing views above).
Show agenda
From the view menu, you can select the Show agenda option, or press the a key.
Clicking Show agenda will open a sidebar on the right side of your screen which displays your events in a scrollable list. Hovering over an event in the agenda will highlight the event in your calendar.
Show declined events
If you prefer to see events that you've declined in your calendar, you can select Show declined events from the view menu.
Show week numbers
If you prefer to see week numbers in your calendar, you can select Show week numbers from the view menu. Week numbers are only shown in Day, 4 day, or Week views.
Change your time zones
You can change your time zone while viewing your calendar by clicking the icon with three dots next to your current calendar view (Day, 4 days, Week, or Month), then selecting View in time zone....
You can also set up multiple time zones by clicking on the time zone next to the day of the week, then selecting Add time zone.... You can control how your extra time zones are displayed by selecting Show extra time zones from the same menu.
For more information on choosing a time zone or setting up multiple time zones, please see our How to set your time zone help page.
See event information
You can click on any event in your calendar to view the event's information.
Right-clicking an event will show the following options:
- Go to previous occurrence
- Go to next occurrence
- Duplicate
- Download
- Email everyone invited to this event
- Edit
- Delete
For detailed information about viewing or editing events, please see our Calendar events and invitations help page.
Go to date
If you'd like to jump to a specific date in your calendar, you can click the current month and year above your events, or press the g key.
A pop-up will appear where you can type the date you're looking for, then press Enter. Most date formats are accepted, e.g., july 4, June 2010, 3/3/08, last wed, 2nd Friday in November, or similar. You can also scroll and click through dates manually.
Search your calendar
You can search for events in your calendar by clicking the Search Calendar box at the top of the screen, or pressing the / key if you have keyboard shortcuts enabled. Your agenda will automatically open on the right side of the screen, and as you type what you're looking for, matching calendar events will appear.
For more information, please see our Calendar search help page.
Pinch to zoom
On mobile devices and desktop devices that have a touchpad or touchscreen, you can pinch to zoom in and out of your calendar.
While viewing your calendar in a day or week view, place two fingers on the screen in a pinch motion to zoom in or out on the calendar.
Show and hide calendars
You can choose which calendars are shown by going to your Calendar screen and selecting the checkbox next to the desired calendar. If you don't want to see a particular calendar, you can deselect the checkbox to hide it. You will still receive notifications for events, even if the calendar is hidden.
You can quickly show or hide all calendars by clicking the three dots next to Calendars, then selecting Show all or Hide all.
Help! All of my calendars have disappeared!
If all of your calendars are hidden, this can make it look like all of your calendar events have disappeared. Check your Calendar screen to make sure your calendars are selected.